GDPR AND PRIVACY POLICY
Introduction
The Durham County Ladies' Golf Association (D.C.L.G.A.) is committed to protecting and respecting your privacy. This policy explains when and why we collect personal information about competitors, volunteers and club officials, how we use it, how we keep it secure and your rights in relation to it.
D.C.L.G.A. is responsible for storing and otherwise processing any personal data provided to us in a fair, lawful, secure and transparent way. We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. We will ensure all information that you provide is stored securely and is only used by the Committee and club officials to keep you informed about matters relating to the activities of Durham County Ladies’ Golf Association.
What personal data we collect and why we collect it
Who has access to your information?
Depending upon your role within the organisation, D.C.L.G.A committee members and other members of the Association will have access to appropriate information about you in order to deliver the services provided by the organisation. Where personal information such as addresses and telephone numbers is published on the website this will be in a secure area only accessible to those with a username and password.
Contact Form
When visitors use the contact form on the website, we collect the data shown on the form, and also the visitor’s IP address and browser user agent string to help spam detection.
Cookies
The D.C.L.G.A. website does not use cookies containing personal data.
Data Sharing
In order that ladies do not have to supply medical certificates for the use of buggies to other golfing organisations such as the Durham Ladies Vets, Teesside Alliance or Captain's Society as well as to D.C.L.G.A., we have agreed to share our list with them on an annual basis if they request it. Please note that no medical information will be shared - just the fact that a certificate is in place. Should any lady not want their information shared they should make this clear when they submit their medical certificate to the D.C.L.G.A.
How we protect your personal data
We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised access, alteration or destruction. The security of your personal information is important to us, however, no method of transmission over the internet, or method of electronic storage, is totally secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security. We use systems that are designed and built to make sure that your data is as safe as possible at all stages, both while it is processed and when it is stored. We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.
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How long we retain your data
The Durham Ladies County Golf Association (D.L.C.G.A.) will hold personal information for the time required for purposes of providing services and activities. Generally this will be for a period of one year when for example details of club officials will be refreshed. The information will be destroyed by means of deleting digital records and secure shredding of paper records. The names of competition winners are recorded for historical record keeping purposes and will be held indefinitely.
What rights you have over your data
At any time you can request to see the personal data we hold about you and ask us to correct any errors. You may also ask that we erase data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Contact Information
Secretary’s Contact Details